International College of Yayasan Melaka

Personal Data Protection Notice

We are committed to protecting the personal data of students, parents, guardians, lecturers, staff, and system users in accordance with the Personal Data Protection Act 2010.

Introduction

International College of Yayasan Melaka (“we”) is committed to protecting the personal data of students, parents or guardians, lecturers, staff, and system users in accordance with the Personal Data Protection Act 2010 (Act 709).

This notice explains how your personal data is collected, used, stored, shared, and protected when you use our educational services, learning systems, student portal, or e-learning platforms.

Types of Personal Data Collected

Full name
Identification card or passport number
Mailing address
Email address
Phone number
Academic information such as courses, classes, exam results, and assignments
System login information such as username, activity logs, and access records
Payment information, where applicable

Sources of Data Collection

Student or user registration forms (physical or online)
Course, examination, or training registration forms
Official communications via email, system, or feedback forms
Cookies and system logs for security and analytics purposes

Purpose of Using Personal Data

Managing student and system user registration
Delivering teaching, learning, and academic assessments
Managing examinations, assignments, and academic results
Managing user accounts and system security
Official communication regarding courses, announcements, and academic activities
Administrative, audit, and legal compliance purposes
Preparing academic reports and statistics without disclosing identities

Data Sharing

We will not disclose your personal data to third parties without consent, except:

When required by law or authorities
To appointed ICT service providers for operational purposes
For audit, accreditation, or institutional compliance purposes

Data Security

We take reasonable technical and organizational measures to protect your data from:

Unauthorized access
Loss or misuse
Unauthorized disclosure

Data Retention

Your personal data will be retained only as long as necessary to fulfill the purposes for which it was collected or in accordance with legal and institutional requirements.

Your Rights

Access your personal data
Request correction of inaccurate data
Withdraw consent, subject to academic regulations

Contact Us

If you have any inquiries or complaints regarding personal data protection, please contact:

Data Protection Officer